IPAFFS Notification

IPAFFS Notification – A Complete Guide for Importers

The IPAFFS system (Import of Products, Animals, Food and Feed System) is a key tool for businesses and individuals importing goods into the United Kingdom. It was introduced to streamline the process of notifying imports of products of animal or plant origin, food and feed. In this article we explain how an IPAFFS notification works, what the requirements are, and how to avoid mistakes.

What is an IPAFFS notification?

An IPAFFS notification is a formal notice to the UK's sanitary and phytosanitary authorities about the import of products that require official controls. It mainly applies to goods from third countries, including the European Union since Brexit.

This system replaced earlier arrangements and is now required for imports of products such as:

• Food and products of animal origin.
• Feed.
• Plants and plant products.
• Live animals.

How do you submit an IPAFFS notification?

1. Register with the IPAFFS system:

   • Go to the UK government website and create an account.
   • Have your EORI number (Economic Operators Registration and Identification) ready – it's required for every business involved in importing.

2. Prepare the necessary documents:

   • Commercial invoice.
   • Bill of lading or packing list.
   • Health certificates (Export Health Certificate – EHC) for animal products.
   • Phytosanitary certificates for plant products.

3. Submit the notification:

   • The notification must be submitted with the correct lead time: at least 4 working hours before arrival for air and ‘roll-on-roll-off’ (RoRo) freight, or at least 1 working day before arrival for other freight (e.g. sea container) (gov.uk).

4. Pay the relevant fees:

   • Some products may require additional fees for inspections and documentation.

Who has to submit an IPAFFS notification?

An IPAFFS notification is mandatory for importers moving goods that require sanitary and phytosanitary controls. This applies both to businesses and to private individuals bringing in goods for non-commercial purposes.

The most common mistakes with IPAFFS notifications

1. Missing a valid EORI number: An EORI number is essential for registration and for submitting notifications.
2. Incorrect tariff code: Assigning the correct HS Code is essential for determining fees and requirements.
3. Incomplete documents: Missing invoices or health certificates can lead to delays and penalties.
4. Submitting too late: Notifications must be submitted in advance.

Why is it worth using expert help?

An IPAFFS notification requires knowledge of the rules and precision in preparing documents. Professional support can make the process easier and minimise the risk of mistakes. The benefits of working with experts include:

• Faster processing of notifications.
• Minimised risk of delays and penalties.
• Full document handling and liaison with the authorities.

Frequently Asked Questions (FAQ)

1. Is an IPAFFS notification mandatory?
Yes, for products subject to sanitary or phytosanitary controls, an IPAFFS notification is mandatory.

2. What does an IPAFFS notification cost?
Costs depend on the type of goods and may include fees for inspections and processing the notification.

3. Can I have a customs agent handle the notification for me?
Yes, many companies offer a full service covering IPAFFS notifications.

4. How long does it take to process an IPAFFS notification?
Notifications are usually processed within a few hours, provided all the documents are complete.

An IPAFFS notification is a key part of the process of importing into the United Kingdom. With the right documentation and knowledge of the procedures, you can avoid delays and extra fees. If you need help with IPAFFS notifications, get in touch with experts who can provide a full service.